This role provides operational and administrative support to the Executive Vice President & CIO and team. This is a global organization and will be working with and coordinating meetings with staff members in other parts of the world. This role requires the ability to effectively manage multiple priorities, heavy administrative and project management volume and general business analyst responsibilities.
This role requires a versatile, self-starting, forward thinking person, who can work in an aggressive and results-oriented environment. The role requires high levels of accountability, aggressiveness, adaptability and maturity.
Provide general administrative support including managing the VP and the teams schedule, preparing and distributing meeting and reporting materials, purchasing, order processing and records management. Coordination of travel arrangements including processing expense reports in a timely manner. Maintaining good relationships with internal and external contacts. Disseminates communication and information to all levels. Responds to inquiries and requests with a sense of urgency and strong customer service mindset.
Business Decision Support:
Ensures compliance with all policies and procedures. Manage special projects to ensure successful completion. Projects to include team communications, special events, performance reporting activities, business reviews and other service management and governance activities. Ensure necessary business controls are in place to support business goals. Prepare and support analysis tools as needed. Continually seek ways to develop and improve processes.
Responsible for all department correspondence, presentations, reports and communications. Managers, writes, and edits organizational communications. Manage all distribution lists for phone and e-mail.
Manage special projects to ensure successful completion. Projects to include team communications, business reviews, employee recognition, etc.